The Annual Meeting will be held virtually February 16-19, 2021, with the Business meeting happening February 19.
The AGM is an opportunity for members to hear from Council and senior staff on the organization’s strategic progress, key initiatives, and financial standing. It also provides an opportunity for registrants to participate in self-regulation by bringing forward motions for the consideration of Council.
As the meeting will be held electronically, additional meeting rules and protocols will be in effect to facilitate an electronic meeting, including new requirements for how motions will be accepted for consideration at the AGM.
Deadline for registration is February 12, 2021.
Early bird registration will be open until January 29, 2021.
PLEASE NOTE: You must register separately for the February 19th Annual Meeting (separate registration will be possible via email link provided by our technology partner ClearPicture) look for an email from ‘email@example.com’).
- Continuing Professional Development schedule
- Minutes from 2020 Annual Meeting
- 2020 Financial Statements
- 2020 Annual Report
2021 By-Law Amendments
2021 Council Nominations
Questions and Answers
The most important consideration is the health and safety of our membership. Given public health guidelines and restrictions, we feel it would be impossible to gather hundreds of people together in hotel conference rooms for a number of days without risking the health and safety of our members and the communities around us.
Please note that only the Association’s members and Special Guests can register for the Virtual Conference and Annual Meeting. Registrations that do not meet this requirement will be rejected during the verification stage.
All information will be on our website at www.apegnb.com/agm2021. If you need specific details, session information, or to view the Annual Report, you can find it there on the website.
The conference will include ‘traditional’ programming such as the Annual Meeting, Awards presentation and professional development. The conference will occur over four days with the Annual Meeting taking place on Friday February 19th. Professional Development sessions are scheduled from February 16th through February 18th.
We regret that only members who have pre-registered before the closing date and whose status has been verified, will be allowed access to the Virtual Conference, Annual Meeting and e-voting proceedings.
A computer, tablet, or smartphone that has a camera, microphone, and internet access (preferably high speed).
We have engaged two separate providers for the events during the week of February 16-19, 2021.
The Professional Development seminars are being managed by Encore Canada with registration through EventBrite https://www.eventbrite.ca/e/135981866423
The Annual Meeting, along with registration will be managed by ClearPicture (www.clearpicture.com/).
These providers offer a web-based solution that does not require any downloaded software for access.
There a cost for the web technology and managing a conference of this size requires us to hire experienced technology companies. We have engaged Encore to provide the platform and offer technological support. Conference fees help APEGNB cover these costs. Members will not have the cost of travel and hotel this year, so hopefully, overall, the total cost for conference participation will be much lower this year for everyone.
All cancellations will be accepted and refunded until February 12, 2021. Please note that the processing fee charged by Eventbrite is not refundable.
You can start your pre-registration by going to the Association’s website and by clicking on the link https://www.apegnb.com/agm2021/ . Early Bird registration ends January 29th.
For those that do pre-register on or before this date, you will be entered to win an iPad courtesy of APEGNB. Two draws will take place and you must be an active registrant to win.
Please note emails for the Professional Development sessions will come from the following email address: firstname.lastname@example.org- and will contain your PD login credentials. If it does not come directly to your inbox, check your junk mail, and ensure that this address is marked as “safe”.
Go to https://www.apegnb.com/agm2021/ for registration.
Follow the links for Registration for professional development sessions via EventBrite.
If you plan to attend one or more Professional Development sessions, select this option (you will be asked to select your specific sessions as ‘Add-Ons”). Note that there is a fee for the PD package.
If you wish to attend the virtual Annual Meeting, select this option.
Complete the information requested and, after reviewing your input and ensure it is accurate, click the “Submit” button. You will then receive an email on the acknowledgement of your registration.
Note: If you do not receive an email acknowledgement after your registration, it means your pre- registration is not successful. Please check your spam/junk email folder or try again.
A link for the specific events will be sent to you once your registration has been confirmed.
Note that the email for the Annual Meeting will come from ClearPicture.
Authenticated members will receive 2 emails from our technology partners (ClearPicture via email@example.com) in the following manner:
The email will contain:
- a unique and random-access code to log-in to the meeting
- Confirmation Email of the secure link on the day before the Virtual Annual Meeting.
An emergency contact number and a pre-environment check is attached to ensure you have smooth connectivity to participate in the Virtual Annual Meeting.
Authenticated members who have not received a Confirmation Email from our technology partner, ClearPicture by time on date 2021 but have registered by date 2021 and have not been informed of an unsuccessful registration, should contact our office at 506-458-8083 (from 9.00 a.m. to 4 p.m,) or email us at firstname.lastname@example.org
If you have not received an email by 5 pm February 15 2021 from our technology partner ClearPicture with your status, you are not verified to access the Virtual Annual Meeting proceedings. Please contact us at 506-458-8083 (from 9.00 a.m. to 4 p.m,) or email us at email@example.com if you need assistance.
Members who have pre-registered for the Virtual Annual Meeting and are authenticated following the Association’s verification process will be provided with a Secure Link to access the Virtual Annual Meeting proceedings.
Members can submit questions relating to the 2020 Annual Report prior to the Virtual Annual Meeting to a dedicated email (firstname.lastname@example.org) in advance of the Annual Meeting which will be answered by the President, CEO or others (subject to the discretion of the President) and such answers will be made available to all members by way of a document that can be downloaded.
You are also able to pose relevant questions at the Virtual Annual Meeting itself by communicating via a chat channel which will be opened up at the appropriate time, during the relevant Questions and Answers slot.
Yes, the Virtual Annual Meeting and e-voting platform is managed by security authentication.
In addition, ClearPicture and Encore employ their own proprietary secure communication networks including members onboarding, live streaming and e-voting components within the same seamless platform.
The Professional Development seminars are offered in the language of the presenters, without simultaneous interpretation. We have made our best efforts to offer some content in French.
For the Annual General Meeting, English content will be translated into French by a professional third-party translator.
The ClearPicture platform will include a language selector in the Settings to enable attendees to choose the audio feed (English or French).
You can email your questions in advance to (email@example.com). Your questions must reach us before February 12, 2021.) on (date). We regret that as the Annual Meeting is for matters tabled, only substantial and relevant questions relating to the 2020 Annual Report and the other Annual Meeting agenda items as set out in the Notice of Annual Meeting will be addressed.
You are also able to pose relevant questions at the Virtual Annual Meeting itself by communicating via a chat channel which will be opened up at the appropriate time, during the relevant Questions and Answers slot. However, the questions posted will be moderated before passing to the Chair.
Responses to questions which could not be addressed during the Annual Meeting will be uploaded and published on the Association’s website within thirty days of the meeting.
Yes, please provide:
- your full name as it appears on your APEGNB account;
- email address as listed on file with APEGNB; and
- your Member number.
We regret that we will not be able to answer your questions if we are unable to verify your member status.
Those who participate in the Virtual Annual Meeting proceedings will be able to vote via the same seamless platform. The e-voting procedures will be available to all registered attendees when they login into the Virtual Annual Meeting.
Yes. The Chair will announce the results of the overall voting in summary and may choose to reveal the breakdown of the e-voting component at her discretion.
Please contact Lia Daborn, CEO
Thank you to our annual meeting sponsors: